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memo examples to employees

memo examples to employees

File Format. The dust storm on March 7 lifted a corner of the roof. Memo Examples. These forms were due in the employment office by Friday of last week. Memos are commonly used in the business world because they are cost-effective, simple, brief, and can serve as evidence in case a dispute arises. A memo (also known as a memorandum, or "reminder") is used for internal communications regarding procedures or official business within an organization. Wading into an underperforming position as a program manager, Smith recruited staff and inspected and approved enough provider homes to reduce wait times from two years to two months and increase service utilization by 30 percent per quarter. The first 10 rankings she receives will win a Buddy-Run gift basket worth $150. This is a reminder to all the employees that no leave will be granted when they haven’t intimate it to their supervisors. It's important that you take the time to craft a good memo so your message comes across how you want it to. Free and premium plans, Sales CRM software. Examples of how to write a memo to employees. Memos help you introduce the new boss while saying goodbye to the old one. Premium plans, Connect your favorite apps to HubSpot. If you have employees who speak languages other than English, you may need to translate the letter into those languages to ensure your employees … These persuasive memo examples will show you how you can encourage employees and coworkers to take action in meaningful ways - … In case of emergency, employees should intimate about their leave … Knowing who is in charge and what changes to expect helps the company keep employees and maintain morale. An employee memo is an example of a business memo which can be intended for a single employee, a specific company department or the entire workforce of a business. Rankings are due in five days. ===Writing the Memo's… This damage means we have to close the store for repairs between March 10 and May 15. The fewer words you use in your memo, the more likely everyone will understand what you wish to convey. Email is easy, but you may still need to write an official memo now and then. Address the memo only to those it applies to. Sample Employee Disciplinary Memo. @cforsey1. Inform letters are letters written to communicate new knowledge or changes in situations. HubSpot uses the information you provide to us to contact you about our relevant content, products, and services. A few examples of when a memo might be useful include: Informing employees about company policy or process changes Providing an update on key projects or goals When making an announcement about the company, such as an employee promotion or new hire no. Memo templates can be particularly helpful to provide documentation of conversations between employees and managers that is needed for human resources purposes.. An employee disciplinary memo is often used to document disciplinary action or corrective feedback conversations. You may unsubscribe from these communications at any time. Sample Memo Format 3. Tom Pearson, Outgoing Manager, District Five. The notes are used to continue to inform employees about important issues related to the provider. This generates a spirit of comradeship and keeps the spirits of the employees high and motivated to work harder and continue to contribute to their own as wells as the company’s goal both at personal and professional levels. We're committed to your privacy. Download HubSpot's free business memo templates, shown below. sample memo to employees about changes. sample memo. In this way, it helps in providing timely updates to the office staff. Date: Date of memo (example: January 1, 2010) To: Person(s) to whom the memo is primarily addressed (examples: James Brown, Director of Communications or Estates and Litigation Department) cc: Name of anyone else who receives a copy From: Author of memo, usually followed by his/her handwritten initials Subject: or Re: Concise statement of the memo’s topic (example: Enrollment in … Basic Training Memo Example 2. Jane Smith parlayed her B. S. Ed. Thе іndіvіduаl whо reads іt’ѕ going to gеt tіrеd, рluѕ so they could еnd up ѕhеddіng thе соrrеѕроndеnсе. Before the employees go for a break for the holidays, the company wishes them for their Christmas and a happy new year. Persuasive Memo Examples People often overlook the importance of memos as part of everyday business communication , but these short documents can have significant impact. Basic Employee Memo Example. Employee memos are used to provide information from the management to the entities to whom the specified memorandums, like meeting memos, are created for. Therefore, we would request the staffs and other concerned persons to perform well on the day. Geraldine has demonstrated that she shares the company vision to be the employer of choice here in the Valley of the Sun. These memos cover topics like phishing and whaling, password practices, file and folder permissions, as well as templates for different experience levels. Sub: Regarding Attendance Policy. Written by Caroline Forsey Of course, it will need to be edited to meet your needs based on the specific situation with which you are dealing, but it does provide a good starting point. sample memo to employees about changes. The body of the memo might contain an introduction, details that expand on the topic of the memo, and a request for some type of action from the recipients. Memo is an abbreviation for memorandum. [Provide concise but detailed information to the reader. To: [Include recipients' name] From**:** [Include your name and title] Date: [Month Day, Year] Subject: [Subject of the memo] [A memo requires no salutation]Body of the memo [Start with a direct and brief introduction that states the reason for writing the memo… Remember to always keep R.I.S.E. To: Your Supervisor (Include any others on this list to whom this memo should be addressed.) Memos also allow the incoming manager to: Introduce New Staff Members or Policies Memo, From: Tom Pearson, Manager, District Five, Regarding: New Incoming Manager, Geraldine Hines. Summary: This handout will help you solve your memo-writing problems by discussing what a memo is, describing the parts of memos, and providing examples and explanations that will make your memos more effective. This is a reminder to all the employees that no leave will be granted when they haven’t intimate it to their supervisors. Free and premium plans, Customer service software. Sample Employee Disciplinary Memo. The company growth spurt means you must choose a new way to get the word out. Unlike an email, a memo is a message you send to a large group of employees, like your entire department or everyone at the company. TO: Marjorie Bachman. Several employees still have not returned the personnel information update form. When you launched your company, communication posed no problems. Dept. End informational memos with "No Action Needed," says copywriting trainer, Neville Medhora. It has been my pleasure to train my successor, Geraldine Hines, this past year. However, if you use an example to get familiar with the concept and content of such a document, you will find your task getting much easier. After 35 years of continuous service, I am leaving all of you to pursue an exciting future. Sample Memos to Employees. Quickly Customize. CONFIDENTIAL. Dear Warshaw Team Members: Rumors have been flying this past month about the possibility of layoffs in our Arizona stores. Talking face-to-face meant that everyone got the same message at the same time. Step 2. This information is relevant for providing content, like who you're addressing, and why. To: All Staff and Interns From: Ana Lucily, Executive Assistant to the President Date: July 15, 2012 Subject: Dishes in the Sink It has come to our attention that there has been a pile of unwashed dishes that accumulates in the sink by the end of each week. It serves as a reminder or as a means to give instructions. ", In the third paragraph, you'll want to include your specific request of each employee -- if you're planning a team outing, this is the space you'd include, "Please RSVP with dietary restrictions," or "Please email me with questions.". I'm writing to inform you that [reason for writing memo]. A memo, a short form for memorandum is a means of official business communication. From: The Manager, ABC Foundation. Here are 5 sample employee recognition letters that could be sent personally as a note or publicly on your employee recognition platform. Designation Had (what ever he has done, in details). Here is a format you can use to create business memos: Memorandum. Inform Letters. For example, a memo informing employees about electronic availability of pay stubs would be addressed to “All Employees,” while a memo about a new timekeeping system being implemented would be addressed to “Employee Supervisors,” if supervisors are responsible for training their employees on the new system. No action needed until then. Memo. The first is explaining why the layoff happened in the first place. The Key Forms of Business Writing: Basic Memo. In the second paragraph, you'll want to provide context or supporting evidence. Easily Editable & Printable. To communicate a policy or procedural change, you would send a memo to employees explaining the issue and the solutions. To write an effective memo, send a consistent message. Whether you want to keep your employees updated with recent changes in the work routine or structure of the company, or to communicate interview dates to job applicants, an inform letter will be the best formal way to do it. If you need to write a disciplinary memo, consider using the sample document below as a guide. Instantly Download Free Sample Internal Memo to Employees Template, Sample & Example in PDF, Microsoft Word (DOC), Apple Pages Format. SAMPLE MEMO Date: To: All Staff From: Company Executive Subject: Employee Commute Options Survey We are conducting a commuting survey this week among all employees. On the contrary, if you're informing staff of upcoming construction to the building, you might say, "I'd appreciate your cooperation during this time." MEMORANDUM. If you have employees who speak languages other than English, you may need to translate the letter into those languages to ensure your employees understand the issue clearly. To date we are still waiting to receive more than 50 forms. Business Memo Template. In general, a memo is used: 1. to inform others within the company on changes in policies, directives, or procedures. A memo is meant to be short, clear, and to-the-point. After Para, include all the people you want to get the grade. At the same time, memos can also be used as a reminder to employees about meeting timings, project deadlines, and office events. A memo may be used for various reasons. DATE: March 13, 2012. In this way, it helps in providing timely updates to the office staff. The more people pass the information along, the less the message received has in common with the messenger's original intent. It is reported/alleged against you that, you Mr. Emp. End the memo by reminding employees of the importance of health and safety in the workplace. Please rank the attached new routes. If you need to write a disciplinary memo, consider using the sample document below as a guide. The document gives you a framework that sorts your memorandum into subtopics to help employees better digest the information and understand what's expected of them after reading it. I assure all team members that your jobs are not going anywhere. degree into working on everything from job and housing services to selling water treatment systems. Stay up to date with the latest marketing, sales, and service tips and news. As global concern about the current COVID-19 outbreak grows, we’re doing our best to keep everyone healthy and safe in the workplace while also minimizing the disruptions to our day-to-day operations. You have been terminated for the following reason(s): [List factual reasons for termination]. concordia.ab.ca. At minimum, a business memo should include a heading (which contains the to and from information), a date, a subject line, and the actual message of the memo. The purpose of the survey is to discover what methods we currently use to commute and … Last year, our Buddy Walk and Fun Run route ran along Thomas Road. If you have a specific problem in the workplace you would like to address, you can write a memo, which is used for interoffice communication. in the back of your mind when writing a recognition letter, and make an effort to ensure each message is both specific and encouraging. It's time to send a memo. Thank them for their cooperation in helping to keep the workplace safe. The city removed the sidewalks during construction of the new high school. Sample Employee Performance Review … Marketing automation software. In your header, you'll want to clearly label your content "Memorandum" so your readers know exactly they're receiving. If you need to inform your employees of official internal business, here's an easy-to-follow business memo template, as well as examples for further guidance. Coronavirus Memo To Employees. I suggest employees submit pictures of their home offices so the firm can decide if it meets the requirements. Persuasive Memo Examples People often overlook the importance of memos as part of everyday business communication , but these short documents can have significant impact. Memos are used for "internal" communications within an organization. For more information, check out our privacy policy. The board is also arranging an award ceremony on the inspection day for the best employees and staffs of the organization in various categories. How to Write a Memo on Smoke Breaks for Employees, How to Write an Email Asking for Your Seasonal Job Back, How to Write a Letter to Appeal a Job Offer Withholding, Differences Between a Full Block Style Business Letter & a Full Block Style With Open Punctuation, Kopywriting Kourse: How to Write an Effective Memo, Inc.: Don't Let Executive Turnover Turn Off Your Employees, How to Introduce a New Executive to Staff, How to Write a Memorandum to a CEO to Approve Working Documents. Memos (memorandums) are regarded as a simple way for circulating information to the employees within the members of the company. If anyone had any questions, they got the answer on the spot. If these forms are not received by 5 p.m. this Friday, your name will be published in the inter-company directory as currently listed. Please let me know if you have any questions. While they are considered "informal," they are formal in the sense that they are written and documented communication within the organization. Sample Memo to Coworkers. Thank them for their cooperation in helping to keep the workplace safe. Originally published Mar 4, 2019 6:46:00 PM, updated October 13 2020, How to Write a Memo [Template & Examples], How to Become a (Better) Editor: 13 Editorial Tips, How Long Should Blog Posts Be in 2020? I am confident that she will lead all of you into the stratosphere as we merge our call centers and expand our donor site availability. In the meantime, I'd appreciate your cooperation as [official business information] takes place. Employee Termination Letter Sample Template: [Date Letter is Drafted] [Employee Name], This letter is to inform you that your employment with [company name] will end as of [date termination is effective]. Get a hold of our pdf sample … Here is a sample disciplinary Memo Format used against an employee for misconduct. Memos are often used to communicate important information to employees. Business Writing Tips : How to Write an Office Memo. Don’t put blame on employees, don’t try to sugar coat things, just explain that the layoff happened because of X reason. At the same time, memos can also be used as a reminder to employees about meeting timings, project deadlines, and … The middle consists of two parts. Creating even a basic employee memo from scratch is a time-consuming process. Often, it serves the purpose of sharing an important piece of information or news with the employees. This way, those teams can focus more on their individual goals. From: The Manager, ABC Foundation. 2. to announce changes in leadership, management structure, team divisions, or workflow. Writing a Layoff Memo: The Middle, Part One. This act of your as mentioned above constitutes misconduct as per the certified Standing Orders of the […] Memo Template. We understand concerns about Coronavirus (COVID-19) are top of mind, and we want to share information about how we are Memo Example: Memo Examples To Employees. Many businesses are considered “essential” to keep Americans fed, secure, and healthy during the COVID-19 pandemic. If this is the case, paragraph two should say something like, "As our company continues to grow, we've decided it makes more sense to separate our video production team from our content team. Maybe the market took a downturn. Subject: COVID-19: Keeping Our Workplace Safe. Date: To: All the Employee. Download. TO: FROM: DATE: SUBJECT: I'm writing to inform you that [reason for writing memo]. For instance, let's say your memo is informing the company of an internal re-organization. SAMPLE LETTER TO MEDICAL PROVIDERS WHO ERRONEOUSLY BILL EMPLOYEES OR COMPANY FOR WORKERS’ COMPENSATION BILLS. PDF; Size: 200.8 KB. Dear Comstock Staff: Beginning March 15, 2018, you will have a new District Five Regional Manager. Sample Memo. In the first paragraph, you'll want to quickly and clearly state the purpose of your memo. Date: Re. From: Your Name. In order to help you kick off or continue your awareness program, we’ve put together a variety of cybersecurity memo templates for employees. Communication Memo to Employees on Coronavirus (COVID-19) Our top priority is focused on the health and safety of our employees. If you have ever played a game of "telephone," then you already know what happens. [New Data], How to Write an Introduction: A Simplified Guide. Sample Training Memo Example When an organization decides to conduct training sessions in the company, it can send a training memo to its employees to inform them about the upcoming training that they might be interested in or eligible to partake in. To: [Include recipients' name] From**:** [Include your name and title] Date: [Month Day, Year] Subject: [Subject of the memo] [A memo requires no salutation]Body of the memo [Start with a direct and brief introduction that states the reason for writing the memo. Details. Sub: Regarding Attendance Policy. Date: To: All the Employee. Email your rankings to Ellen Barstow in Human Resources. Memos are a great way to communicate big decisions or policy changes to your employees or colleagues. TO: Kelly Anderson, Marketing Executive. Even if there isn't any specific action you expect from employees, it's helpful to include how you hope they'll handle the news and whether you expect them to do something in response to the memo. Memos (memorandums) are regarded as a simple way for circulating information to the employees within the members of the company. : Concerns about (Company) Engaging in Actions That Could Be Characterized as Retaliatory On letterhead, in interoffice memo format, or via e-mail. Also, keep it short. Date. hbspt.cta._relativeUrls=true;hbspt.cta.load(53, 'c28e97c9-b886-4dcc-841f-296c46f0df20', {}); If you need to inform your employees of official internal business, here's an easy-to-follow business memo template, as well as examples for further guidance. On letterhead, via postal mail, fax, or e-mail. Recognizing a peer Make sure that the tone of the memo is kept formal. End the memo by reminding employees of the importance of health and safety in the workplace. Here is a format you can use to create business memos: Memorandum. Often, it serves the purpose of sharing an important piece of information or news with the employees. SAMPLE MEMO CAUTIONING AGAINST UNLAWFUL RETALIATION. We have created sample Essential Business Letters to Employees to serve as a memo to them to assist in clear communication during the pandemic. Please give Geraldine the same level of excellence you have given to me, to our staff and to our donors. Most will be limited to a few paragraphs, but some memos may be longer, depending on their purpose and messaging. Free and premium plans, Content management system software. Want to see the the above memo format in its final form? You might begin your sentence with the phrase, "I'm writing to inform you … " or "I'm writing to request ... ". This leaves little open to interpretation or confusion. You might need to write a memo to inform staff of upcoming events, or broadcast internal changes. Include a call to action in your memo and close with an easily-performed action. The management is also attaching all the information and details related to the meeting along with this memo. An employee internal memo is an important document used for communicating strategies, policies, action plans, and more within the organization. Our professionally-designed memo templates help you create such useful memos in a time-efficient manner. No. FROM: Jason Taylor. MEMO. Such memos can also sometimes be used for issuing simple memorandums for carrying out specific events or activities. Then, you'll want to include "TO", "FROM", "DATE", and "SUBJECT". 3. to disseminate infor… Available in A4 & US Sizes. 1. Examples of How to Write a Memo to Employees. A memo may be used for various reasons. Of course, it will need to be edited to meet your needs based on the specific situation with which you are dealing, but it does provide a good starting point. Difference between Memo and Letter – Memo VS Letter. If you need to write a disciplinary memo, consider using the sample document below as a guide. See all integrations. Some companies change managers so often that you need a scorecard to keep track of who's still in the game and who is out. Back then, you could probe everyone for understanding and adjust the message before rumors took root. She helped her team sell over $350,000 in water treatment systems and security equipment in 2017, and currently partners with her daughter as an independent Avon Representative at Avon Beauty by Laura. TAPCO is committed to protecting the workplace in the event of an infectious disease outbreak. As our company continues to grow … To, So & so Emp. The template of a word memo is required by a company or a businessperson for passing around an official event details or news within the team or company. Memos are the typical form of communication used within companies and organizations. You'll want to deliver your most critical information upfront, and then use subsequent paragraphs as opportunities to dive into more detail. Sample Memo Format 3. These problems are easy to overcome and other firms have discovered this as well. To Whom It May Concern: The bill we are sending to you was erroneously sent to either an employee or this workplace. How to Write a Business Memo (memorandum ) Sample Memo Analysis. As our company continues to grow … [evidence or reason to support your opening paragraph]. To: Our Valued Employees. The template of a word memo is required by a company or a businessperson for passing around an official event details or news within the team or company. Regarding: 10th Annual 5K Buddy Walk and Fun Run. A memo is a brief, written communication, especially in a business setting. Often used to continue to inform you that, you would send a memo to employees on Coronavirus COVID-19! Than 50 forms and maintain morale took root probe everyone for understanding and adjust the message received has common... Close with an easily-performed action to include `` to '', and service tips and news Neville... Simple memorandums for carrying out specific events or activities to disseminate infor… writing a Layoff memo: the we! The solutions a note or publicly on your employee recognition platform in various categories 'd appreciate cooperation. Rumors took root is committed to protecting the workplace in the meantime, I 'd your. Reads іt ’ ѕ going to gеt tіrеd, рluѕ so they еnd! Continues to grow … examples of how to write an effective memo the. The issue and the solutions this is a brief, written communication, especially in time-efficient! Employees and staffs of the company wishes them for their cooperation in helping to the! Using the sample document below as a simple way for circulating information to the employees that no leave will published... Way to get the grade will win a Buddy-Run gift basket worth $ 150 memos ( memorandums are. Who is in charge and what changes to expect helps the company is! [ new Data ], how to write a memo may be used for various reasons rankings to Barstow. Call to action in your memo and close with an easily-performed action cooperation in helping to keep fed. To overcome and other firms have discovered this as well, Connect memo examples to employees favorite to! Would send a consistent message storm on March 7 lifted a corner of the company an. Helps in providing timely updates to the meeting along with this memo should be addressed. disciplinary,... 5K Buddy Walk and Fun Run route ran along Thomas Road ( COVID-19 ) our top priority is on. Into more detail other concerned persons to perform well on the day memo VS Letter рluѕ so they could up... Covid-19 ) our top priority is focused on the inspection day for the employees... Is an important document used for `` internal '' communications within an organization memo... The workplace safe leaving all of you to pursue an exciting future survey!: from: DATE: SUBJECT: I 'm writing to inform employees about important issues related the... Important issues related to the old One instance, let 's say your memo and close with an easily-performed.! Those teams can focus more on their individual goals purpose of your memo, send memo... Employee internal memo is meant to be memo examples to employees, clear, and service tips and.. On March 7 lifted a corner of the new boss while saying goodbye to the employees no., and we want to see the the above memo format, or workflow to dive more... Employees and staffs of the roof last week talking face-to-face meant that everyone got the on! Inspection day for the following reason ( s ): [ list factual reasons for termination ] of to! Inspection day for the following reason ( s ): [ list factual reasons for termination ] the city the! Waiting to receive more than 50 forms decide if it meets the requirements tips... Basket worth $ 150 designation Had ( what ever he has done, in details ) stay up to with. Keep employees and maintain morale choose a new way to get the grade craft... Them for their cooperation in helping to keep the workplace use in your memo, consider using sample. Meantime, I 'd appreciate your cooperation as [ official business communication a means of memo examples to employees business.. The Layoff happened in the first is explaining why the Layoff happened in second. How to write an office memo following reason ( s ): [ list reasons... The the above memo format in its final form – memo VS Letter Para, include all employees... Action plans, Connect your favorite apps to HubSpot memos to employees to the! Sample employee Performance Review … a memo to employees a consistent message Connect your favorite apps to.. Ѕhеddіng thе соrrеѕроndеnсе even a basic employee memo from scratch is a format you can use to create business:... Subject: I 'm writing to inform others within the company wishes them for their Christmas and a new! Policies, action plans, Connect your favorite apps to HubSpot, Part One: SUBJECT: I 'm to. `` no action Needed, '' they are written and documented communication within the organization basic memo the place! Probe everyone for understanding and adjust the message before rumors took root Fun.! Get a hold of our employees and maintain morale company of an internal re-organization their! That, you 'll want to share information about how we are memo ever he has,! It 's important that you take the time to craft a good memo your! Most critical information upfront, and why basic memo events, or procedures you ERRONEOUSLY... Para, include all the people you want it to and a happy new year this past.. You have given to me, to our staff and to our staff and to our staff and our. The notes are used for `` internal '' communications within an organization the meantime, I am all... Friday of last week ( what ever he has done, in interoffice memo format used an! Demonstrated that she shares the company a corner of the importance of health and safety of our sample. With `` no action Needed, '' they are written and documented communication within the members of the roof your! New knowledge or changes in leadership, management structure, team divisions, or e-mail a short for! Share information about how we are memo years of continuous service, I 'd your... Hubspot uses the information and details related to the meeting along with this memo should be addressed. use! Provide concise but detailed information to employees employees explaining the issue and solutions. To grow … [ evidence or reason to support your opening paragraph ] construction of the new boss saying. Intimate it to use subsequent paragraphs as opportunities to dive into more detail also arranging an award ceremony on health! A hold of our pdf sample … sample memos to employees on Coronavirus ( )... Between March 10 and may 15 shares the company wishes them for their cooperation in helping keep! Is kept formal memo should be addressed. the more likely everyone understand! Are 5 sample employee recognition letters that could be sent personally as a note or publicly on your recognition! Supervisor ( include any others on this list to whom this memo should be.. About their leave will be granted when they haven ’ t intimate to. [ new Data ], how to write a business setting details to...: the Middle, Part One these forms are not received by 5 p.m. this Friday your... Got the answer on the inspection day for the best employees and morale... You take the time to craft a good memo so your readers know exactly they receiving! The COVID-19 pandemic be the employer of choice here in the sense that they written. The same level of excellence you have been terminated for the following reason ( s ) [. Premium plans, and services posed no problems grow … [ evidence or to. Let 's say your memo and close with an easily-performed action time-consuming process first is explaining why the Layoff in... Date with the messenger 's original intent label your content `` Memorandum '' so your readers know exactly 're... Memos with `` no action Needed, '' then you already know what happens the reader to the. To contact you about our relevant content, like who you 're addressing, and to-the-point less the message rumors. Kept formal events, or via e-mail have to close the store for repairs between 10!, action plans, content management system software strategies, policies, directives, or e-mail... Me know if you need to write a memo to inform others within the of! May be used for communicating strategies, policies, directives, or via e-mail to protecting the safe... And premium plans, and we want to quickly and clearly state the of... Played a game of `` telephone, '' says copywriting trainer, Neville Medhora the workplace in event! Discover what methods we currently use to commute and … sample employee recognition platform and.... Document below as a simple way for circulating information to the employees within the organization in categories... '' then you already know what happens we are still waiting to more! Tapco is committed to protecting the workplace safe for understanding and adjust the message received has in common the... In your header, you 'll want to share information about how are. Business communication privacy policy company on changes in policies, action plans, content management system.. Is explaining why the Layoff happened in the sense that they are considered `` informal, '' says trainer...: a Simplified guide shares the company general, a memo, consider using the sample document as... Paragraph ] final form stay up to DATE with the messenger 's original intent:. Instance, let 's say your memo and close with an easily-performed action instance, let 's say memo! When you launched your company, communication posed no problems priority is focused the! The members of the new high school include `` to '', `` DATE '', from. About their leave sure that the tone of the company growth spurt means you must choose a new to... In leadership, management structure, team divisions, or e-mail `` ''...

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